Privacy Policy
Effective Date: 02 July 2025
Organization: Expert Hub Simple Joint-Stock Company (SJSC) | Address: ul. Świeradowska 47, 02-662 Warszawa, Poland | Joint-Stock Capital: 50 000 PLN | Registry No: 0001181406 | Registering Authority: XIII Commercial Division of the National Registry Court in Warsaw, Poland,
hereinafter referred to as “Expert Hub”, “we,” “us,” “our”,
Contact email: office@joinexperthub.online
Web: www.joinexperthub.com
Contractor, Partner, or Supplier Information
When we engage you for a contractor, partner, or supplier, we may collect certain information concerning regarding you (or as the case maybe be, your customers). We use the information collected from partners, reseller and suppliers to effectively manage our business relationships, including communication and contract management. This information may be used to process financial transactions and comply with applicable legal and regulatory requirements.
How Do We Collect Your Information?
We obtain your personal information either directly from you or through the supplier, partner, or service provider with whom you work.
What Kind of Information Do We Collect?
The types of personal data we collect will vary depending on your function, location, and any terms and conditions of engagement relevant to you.
Some of the types of personal data we may collect include:
Basic contact information
Employer, Partner, or Supplier identification details
Professional information
Compliance information
Financial Information
Any other information necessary for the purposes of managing our relationship
With Whom Do We Share Your Personal Data?
Your personal data may be shared within our organization and personnel involved in managing our business relationship. We may also share your information with certain third-party service providers (f. exp. accounting office, bank). Service providers assisting in our business operations, such as external advisors and auditors. Where required by law in in response to legal processes, we may have to share your information with relevant supervisory authorities. We take appropriate steps to ensure that people who receive your data are bound by confidentiality and GDPR obligations.
How Do We Collect Your Information?
Most of the personal data is obtained from directly from you by submission through our website, interview (personal or online) or by using any other legitimate for direct contact with you to which you consented. Other data may be obtained from third parties, including, for example, from recruitment agencies.
What Kind of Information Do We Collect?
We may collect and use the following categories of personal data about you (some or all may apply to you):
Identification data (Name, Surname)
Contact information (email, phone number)
Responses to screening questions
Background check information (including previous employment details / resume data)
Information on work preferences and abilities
Job interview notes and any applicable assessment results
Financial data (your commercial expectations)
With Whom Do We Share Your Personal Data?
Your personal data may be shared with our clients or our business partners. In addition, we may share your information with third party service providers we work with. These may include background check agencies, recruitment agencies, and other intermediate parties involved in the process.
We take appropriate steps to ensure that people who receive your data are bound by confidentiality and GDPR obligations.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
your consent. You can remove your consent at any time. You can do this by contacting us at email: office@joinexperthub.online
we have a contractual obligation
we have a legal obligation
we have a vital interest
we need it to perform a public task
we have a legitimate interest
How we store your personal information?
Your information is securely stored and hosted on AWS (Amazon Web Services) servers located in the USA. AWS participates in The EU-U.S. Data Privacy Framework (EU-U.S. DPF), the UK Extension to the EU-U.S. Data Privacy Framework (UK Extension to the EU-U.S. DPF), and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) which provide reliable mechanisms for personal data transfers to the United States from the European Union / European Economic Area, the United Kingdom (and Gibraltar), and Switzerland that are consistent with EU, UK, and Swiss law. We keep personal information collected from you for a period of 2 (in word: two) years. After that, we archive this data for 3 (in words: three) years for legal purposes. We will then dispose this information by deleting it permanently from our databases.
Your personal data protection rights
The jurisdiction over any controversy related to these terms lies with the courts of the place where we are based, as outlined in the relevant section of this document.
How to complain?
If you have any concerns about our use of your personal information, you can make a complaint to us at office@joinexperthub.online or on our postal address listed at the top of this document.
